Full Time Business Manager
(updated: 26-Jan-2016)




Application Deadline: February 10, 2017



Business Manager, Full Time

Reports to:



Louis Bay 2nd Public Library and Community Center


70 hours per 2 week pay period, includes some evenings

Annual Salary:



  • Financial Management
    • Identify and improve financial management methods and procedures, ensure effective use of funds.
    • Assist in development, justification, management, and adherence to the annual Budget.
    • Ensure proper collection, custody, investment, disbursement, accounting and auditing of all funds, including year-end procedures.
    • Keep records and provide accurate monthly and annual financial reports, and other confidential reports as requested, to Director and Board. Create a monthly Building and Grounds report  and prepare the Board Meeting packets
    • Create all vendor purchase orders and vouchers, coordinating with Department Heads and staff to ensure that supplies are ordered, received, and paid for in a timely fashion.
  • Personnel Management:
    • Prepare payroll for processing.
    • Track and report on all manner of time for employees' attendance and absences with input from the Department Heads and in accordance with contractual allotments.
    • Recommend financial strategies to manage personnel and operating expenses and provide input to Board in support of Union negotiations.
  • Building Maintenance Management -
    • Ensure a safe and well presented facility for the public by coordinating ongoing and special maintenance services, repair issues, including but not limited to:
      • contracts with service professionals, e.g. building cleaning services, window cleaning
      • contracts with equipment and equipment repair providers, e.g. copiers, security systems, computer support
      • DPW services provided by the Borough, e.g. lighting/electrical, landscaping, gutter cleaning.
  • Prepare/file accident/injury reports.
  • Additional duties as may be assigned by the Director.


  • Experience in Accounting, Bookkeeping, general office work
  • Preference given to candidates with a working knowledge of QuickBooks 2015 Pro or later and previous library experience
  • Application Requirements:
  • Cover Letter
  • Current Resume
  • Send via email to:

Monica A. Smith
Director, Louis Bay 2nd Library and Community Center
345 Lafayette Avenue
Hawthorne, NJ  07506
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